1.About this policy
We will process your personal data in compliance with any applicable laws and any laws that may replace them in the future. In this policy, we provide you with information based on such laws related to the processing of your personal data. This policy sets out the basis on which any personal data that you provide to us, or that we obtain about you from other sources, will be processed by us. Please take the time to read and fully understand this policy.
2.Information about us
For the purposes of data protection law, Greater Nagoya Initiative Center (“we”, “us,” and “our”) is a data controller in respect of your personal data, and we are committed to respecting your privacy. Our contact details are as follows:
- Main office address: Ikko Osu Building 7F, Osu 1-35-18, Naka-ku 460-0011, Japan;
- E-mail address: invest@greaternagoya.org;
- Phone number: +81- (0) 52-218-4020.
3.Definitions
In this policy:
- “Personal Data” means any data which relates to you from which you can be identified. It includes your contact details, other personal information, and photographs; and
- “Processing” means any activity or operation that is carried out in respect of your Personal Data, such as collecting, toring, using, transferring, or deleting it.
4.How we collect your Personal Data and what Personal Data we collect
We may collect and Process Personal Data about you which you provide to us through the forms on our websites, by post or by email. Such information typically includes your name, contact details (e-mail address, phone number, and FAX number), address, company name, division, title, and any other Personal Data which you provide to us through the forms on our websites, by post or by email.
We may also collect and Process Personal Data about you which you provide to us when you participate in our events or seminars. If a company affiliated with you participates in our events or seminars, and if the company presents a PR video on such events or seminars, we may also Process images of your face and recordings of your voice captured in your company’s PR video. We may also collect Personal Data about you which you provide to the organization cooperating in our events or seminars through the application form for our events or seminars from such organization. Such information typically includes your name, contact details (e-mail address and phone number), address, company name, division, title, and any other Personal Data which you provide to us through the application form for our events.
When you visit our websites, we may automatically collect, store, and use technical information about your equipment and your interactions with our websites, including cookies, web beacons, and logs.
5.Purpose and legal basis of Processing Personal Data
We use the Personal Data that we hold about you for the following purposes:
- Implementation and operation of services, events, seminars, etc., for which you have applied;
- To conduct questionnaires concerning services, events, seminars, etc. in which you participate, and to grasp the outcomes of such services, events, seminars, etc.;
- To provide information on our services, events, seminars, and other events related to regions/countries, sectors, and businesses that you are interested in;
- Accepting opinions and inquiries, and responding to such opinions and inquiries;
- To improve our services;
- To invite business partners to Japan;
- To conduct surveys (e.g., questionnaires on corporate trends, etc.); and
- To improve our website by analyzing access logs.
The legal basis for the Processing of your Personal Data is as follows:
- Provision of your consent; or
- Where the Processing of your Personal Data is necessary to pursue our legitimate interests (e.g., operation of our services).
We do not Process your “sensitive data” (information about your race, ethnic origin, religion, physical or mental health, political opinions, sexual life, any actual or alleged criminal offence, or genetic and biometric data).
6.Disclosure of Personal Data to recipients
We may share your Personal Data with recipients in the following situations:
- Internal use by us: Our employees (including employees of our affiliated organizations) who are authorized and who have a need to access such data;
- Organizations cooperating in our events or seminars: We may share your Personal Data with organizations cooperating in our events or seminars;
- Service providers: We may share your Personal Data with third-party service providers that perform certain services; and
- Legal procedures and security: We may disclose your Personal Data to legal or government regulatory authorities as required by any applicable laws. We may also disclose your Personal Data to third parties as required by any applicable laws in connection with any claims, disputes, or legal proceedings, when otherwise required by any applicable laws, or if we determine that such disclosure is necessary to protect your health and safety or that of any other person, or to enforce our legal rights or contractual commitments that you have made.
7.Transfer of Personal Data
The Personal Data may be transferred to, and stored by, a third party outside your country of residence, or outside Japan. In cases where we transfer such Personal Data outside your country of residence, or outside Japan, we will ensure that:
- The recipient destination has guaranteed that it will ensure an adequate level of protection in relation to the rights and freedoms that data subjects possess with respect to their Personal Data under applicable data protection laws;
- The recipient enters into a data transfer agreement with us, as required by applicable data data protection laws; or
- We have taken any other measures required by applicable data protection laws.
You may obtain more details on the protection given to such Personal Data when it is transferred outside your country of residence or outside Japan by contacting us using the information about us indicated in Section 2 above.
8.Storage limit of Personal Data
We will retain the Personal Data that we collect about you for the period necessary to Process such Personal Data, and for a term not exceeding 3 years after collection of your Personal Data, except to the extent that we are required by law to retain it for a longer period of time, in which case, we will retain it for the period required by law.
9.Storage limit of Personal Data
You have a number of legal rights in relation to the Personal Data that we hold about you. These rights may vary depending on where you are located and which data protection laws apply to the relationship between you and us, but will typically include the following:
- Right to obtain information regarding the Processing of your Personal Data and to access the Personal Data that we hold about you;
- Right to request rectification of your Personal Data if it is inaccurate or incomplete;
- Right to request erasure of your Personal Data in certain circumstances. This may include (but is not limited to) circumstances in which:
- It is no longer necessary for us to retain your Personal Data for the purposes for which we collected it;
- We are only entitled to Process your Personal Data with your consent, and you withdraw such consent;
- You object to our Processing of your Personal Data for our legitimate interests, and such legitimate interests do not override your own interests, rights, or freedoms; and
- Your Personal Data has been unlawfully Processed by us;
- Right to request that we restrict our Processing of your Personal Data in certain circumstances. This may include (but is not limited to) circumstances in which:
- You dispute the accuracy of your Personal Data (but only for the period of time necessary for us to verify its accuracy);
- We no longer need to use the Personal Data except to establish, exercise, or defend legal claims;
- You object to our Processing of your Personal Data for our legitimate interests (but only for the period of time necessary for us to assess whether such legitimate interests override your own interests, rights, or freedoms); and
- Your Personal Data has been unlawfully Processed by us, but you oppose the erasure of your Personal Data and instead request the suspension of its use;
- Right to object to our Processing of your Personal Data;
- Right to receive any Personal Data which we Process about you on the basis of your consent (as opposed to any other legal ground) and where such Processing is carried out by automated means in a structured, commonly used, and machine-readable format and/or to request that we transmit such Personal Data to a recipient where this is technically feasible. Please note that this right only applies to Personal Data which you have provided to us;
- Right to withdraw your consent to our Processing of your Personal Data at any time. However, please note that we may still be entitled to Process your Personal Data if we can rely on another legal ground for doing so.
You may exercise any of your rights by contacting us using the information about us indicated in Section 2 above. You may also lodge a complaint with the competent data protection authority if you believe that any of your rights have been infringed by us.